You’re invited to join Dr. Roy G. Geronemus, Dr. Robert J. Rosen, Dr. Francine Blei and Dr. Milton Waner for the 2020 Annual VBF Vascular Birthmarks / Anomalies Conference & Clinic at the Laser and Skin Surgery Center in New York, New York on Saturday, December 12, 2020.
Our international family conference is the only one of its kind in the world. We offer lectures from the top experts in the field on the latest in research and treatment options, as well as individual clinic appointments with our multidisciplinary team of expert specialists who provide an informal diagnosis and treatment plan to every individual and family.
Please review the Registrant Planning Checklist below for complete details about our Conference & Clinic. This page will be updated as we monitor the Coronavirus to ensure a safe and successful event this Winter, whether we can be together in-person or not. You can also review our Conference Landing page for complete details about our VBF family conference or to register.
VBF is staying on top of the COVID-19 pandemic and your safety remains our priority. While we hope for the best, that our conference will be in-person this December, we are making a plan so that you will still be able to have the opportunity to view the conference lectures, receive a clinic appointment and a free laser session in the event that a full in-person event is not possible. We will do everything in our power to make sure your needs are accommodated, while keeping safety our priority.
Due to COVID, our Conference venue has been changed to the Laser and Skin Surgery Center of New York, which will be reserved for the entire day on Saturday only for our event to allow for social distancing. Dr. Geronemus and his team have enacted the latest COVID safety protocols, including required masks, temperature checks, hand-sanitizing stations, enhanced cleaning protocol and more. Registration will be staggered and limited to essential persons, and all clinic appointments will be by-appointment-only.
We’re constantly monitoring the latest CDC recommendations and will continue to do so as we safeguard your health and safety, while realizing our commitment to continue our essential conference services this year, where many have reported difficulty accessing treatment due to the coronavirus.
We’ll let you know in early October what our final plans will be for our 2020 Conference in NYC. We recommend that you do not schedule flights until closer to the event, unless you can guarantee a refund or date change. We appreciate your patience as we monitor the safest way to serve your needs this year.
- Read the 2020 Conference / Clinic Information Page (& check back for updates)
For complete information about our annual international family conference, including full details about all of our conference and clinic offerings, as well as important details about our screening and eligibility processes, please read our 2020 Conference Information Page and email us at email@example.com with any questions. You can also check there for updates on how we are tailoring the event for your safety.
- Submit your Registration
The next step is to register. You may submit your registration through our Secure Online Registration Form, or by printing and mailing / emailing a Mail-In Registration Form. Every registration requires a photo showing the patient’s vascular birthmark, which can be submitted online through the registration form, or by email to firstname.lastname@example.org. We cannot process your registration without a photo of the birthmark or payment of the registration fee ($100, or $25 if you select the fee-waiver option). If you register online successfully, an automatic confirmation email will be sent to you immediately after registering. (Hint: check your spam folder and make sure to mark us as an authorized sender.)
- Read your Follow-Up Email
After we receive either your online or mail-in registration form, a member of our team will reach out to you within 1-week of receipt with a welcome email to confirm your eligibility for a free hotel room and with instructions to start the screening process for free laser therapy, if requested. We’ll also any answer additional questions you shared with us through the registration forms. Please check your spam folders for correspondence from email@example.com and firstname.lastname@example.org, and mark us as an authorized sender to be sure you receive our individualized and group email updates.
- Get Screened for and Schedule FREE Laser Session
Follow the instructions provided in your welcome e-mail to contact Dr. Roy Geronemus’ office to get screened for a free laser treatment on Friday, December 12 and, if deemed eligible, to complete the appointment process. Dr. G’s experienced team will work with you directly to review your eligibility, answer your questions, accept any medical records, and to book the appointments.Those who had previously scheduled their free laser sessions on our prior date will have their appointments moved to December 12 and we will inform you of your time closer to the event so we can make sure it is convenient with your overall clinic schedule for the day.
- Look out for Updates on Dental & Orthodontic Exam Offerings
Those who indicate an interest in either dental or orthodontic exams when registering will be kept apprised of the status of these offerings by email as soon as details are confirmed.
- Get Medical Records to Bring to Clinic Sessions
Request any examinations or imaging studies from your current medical team and come prepared with your medical imaging studies on a CD, if possible, to make the most of your clinical session. Please do not send medical records to the VBF for HIPPA purposes. We’ll update you on how best to share medical records with us this year due to Coronavirus closer to the event.
- Complete VISA Application (if applicable)
Those needing a VISA to attend the conference are encouraged to complete the VISA process as soon as possible. Let us know if you need a letter to support your VISA application and keep us apprised of your VISA progress. The VISA process varies by location and you should reach out to the US Embassy in your country to learn about requirements and to complete the VISA process, if your country requires a VISA for travel to the US. We cannot issue a VISA support level for those traveling from countries that are listed by the CDC are being prohibited from entering the US due to coronavirus.
- Book Flights Closer to the Event that are Refundable or with Travel Insurance
You should plan to book flights into JFK, Newark, or LaGuardia Airports. All of these airports are centrally located in the NY / Manhattan area. We recommend that our guests book refundable flights, get flight insurance or wait until closer to the event to book flights due to coronavirus, in case something interferes with our plans for the conference closer to the event.
- Check for Updates on Free Hotel Room
We will honor our commitment to provide a free hotel room in NewYork City on Friday, December 11 for everyone who is traveling in for the event. We will work hard with our hotel partners close to the event to honor our commitment to you and will take care of the booking process on your behalf. Please look out for email updates as the event approaches for hotel updates.
- Make Transportation & Parking Arrangements
All of the airports in the NY/Manhattan area (JFK, Laguardia, and Newark) provide various transportation options into New York, New York (Manhattan). Most offer a flat rate taxi service into Manhattan from the airport (average cost is around $50). Newark Airport connects to the New Jersey Transit system, that connects to the NY subway system, for travel into Manhattan from the airport. JFK / Leguardia offer AirTrains (similar to an above-ground subway) for direct transportation into Manhattan at affordable rates. You can also book an Uber directly from the airports into NYC. Bus and shuttle options may also be available. You can reach Manhattan from any of these airports in about 30 minutes to an hour, depending on traffic and your transportation options.Finding affordable parking in Manhattan is a challenge, and transportation by car can be slower and more costly than options like taxis, uber, and the subway system. If you do need parking, we recommend ParkWiz or other similar services, which allows you to reserve an affordable parking spot at a NYC garage ahead of time so that you won’t have to waste time driving around looking for parking or paying higher rates without an advanced reservation.For locals driving in on the morning of the conference itself who need parking near the Laser and Skin Surgery Center of New York for the Conference on Saturday, Dr. G’s recommends a few parking garage options convenient to the Laser and Skin Surgery Center:
GMC – (across the Street)
300 East 34th street
New York, NY 10016
MBG – (down the block)
333 East 34th Street
New York, NY 10016
The NYC subway system can easily get you downtown to our conference venue on Manhattan (though Uber / Taxi are also great options). We recommend charting your subway trips using Google Transit, which is like Google Maps for the subway, and will provide you with detailed instructions about how to reach any destination using the NYC subway system.
- Make Childcare Arrangements
Due to Coronavirus, we have had to make the difficult decision to suspend daycare services this year and to limit our conference & clinic to only essential persons, as much as possible. We will have individual goodie bags with a few small items for the little ones who attend the conference & clinic, but we ask that you please make childcare arrangements for nonessential persons, such as siblings, including the possibility of leaving the other child(ren) with another adult caregiver, even in the hotel room if they do come along for the trip.
- Check-in for FREE Hotel Night on Friday, December 11 (by reservation only)
Those who booked a free hotel room night can check in on Friday. Please monitor your email for more information about our hotel offerings this year, which will be booked closer to the event only for those needing the rooms.
CONFERENCE & CLINIC DAY
- Attend VBF Conference & Clinic on Saturday, December 12
Our Conference begins bright and early on Saturday morning with staggered check-in, and will include clinic sessions with our teams of experts, conference lectures, and free laser treatment, all by appointment-only. We will communicate your complete schedule for the day in advances and will make every effort to make sure your appointment schedule is as convenient as possible. Upon check in, you will receive a folder with all the information you’ll need for the day’s events (information will also be available electornically). Our volunteers will be on hand during the entire event to answer any questions you have and to make sure your needs are met.
We understand that you may have questions about this year’s event. Please do not hesitate to contact the VBF Event Team by emailing email@example.com if we can help in any way. We look forward to serving your needs this year more than ever!